Selection of Lubricants• Oversees the selection and performance specifications of all lubricants for each machine, assisted by the lubrication engineer, equipment OEMs and lubricant suppliers.• Establishes grease vs. oil guidelines.• Ensures lubricants are optimally selected with respect to cost, wear control, energy conservation, safety, quality and environmental factors.• Ensures that lubricants are compatible with the machine, process fluids and work environment.• Writes lubricant standards for all lubricant products.• Implements a lubricant consolidation strategy.• Is a member of the buying team for selection of lubricant supplier(s).Selection of Lubrication Equipment• Selects oil mist, single-point, centralized (multipoint) and other automatic lubrication equipment for grease and oil.• Selects oil level control devices.• Selects sight glasses and BS&W bowls.• Selects top-up containers and fill port hardware.• Selects lubricant dispensing equipment.• Selects grease fittings, tags and grease guns.• Selects storage room tools and equipment.Selection of Contamination Control Products• Defines fluid cleanliness and dryness targets.• Selects filter suppliers, filters types and performance specs.• Verifies that lubricants and additives are compatible with filters and separators.• Selects breathers and headspace management equipment.• Selects oil reclamation equipment and/or service providers.• Selects filter carts and off-line filtration equipment.• Selects lubricant heaters and coolers.• Selects sump reservoir flushing and cleaning equipment and/or service providers.Management of Lubrication Suppliers and Service Providers• Oversees quality, service and support provided by all vendors and jobbers for lubricants, filters, lubrication hardware, lubricant disposal services, oil reclamation services, oil analysis services, software and other independent service providers.• Identifies procedures for receiving inspection of incoming products (including lubricants) and noncomplying conditions.• Establishes lubrication and contamination control guidelines associated with equipment rebuilders (engines, motors, pumps, gearboxes, etc.).• Sets up a supplier performance tracking program.• Routinely communicates supplier performance to purchasing, engineering and management.Lubrication PMs and Work Order Management• Oversees the writing and scheduling of routine lubrication PMs consistent with best practice for each machine including jobs pertaining to oil changes, top-ups, grease gun routes, filter changes and lubrication inspections.• Oversees staffing and performance of lubrication work orders and other related unscheduled activities.Lubrication ProceduresWrites specific lubrication procedures consistent with best practice for various tasks (scheduled PMs and routine work orders) including:• Tank/sump flushing and cleaning• Oil drain interval and criteria (interval-based or condition- based)• Top-up procedures• Grease gun calibration• Handling and storage practices• Machine inspections• Contamination control• Filter changes and used filter inspection• Grease gun operation (including how much and how often)Lubricant Handling, Storage, Consumption and Conservation• Oversees all lubricant storage room activities and equipment including layout, lube container selection, transfer equipment, pumps and tools, ventilation, funnels and hoses, safety equipment and procedures, housekeeping standards, training, record keeping, etc.• Responsible for management of lubricant inventories, reorder points, stock rotation, setting of expiration dates, product labeling and incoming delivery inspections.• Responsible for tracking and management of lubricant consumption including leakage control. Establishes lubricant consumption strategies.• Responsible for environmental conservation practices including best practices in waste oil and used-filter disposal.New Machinery Specifications and CommissioningDevelops lubrication-related specifications for new machinery, including:• Identification of all lubrication points, lubricant type, procedure and frequency of relubrication• Installation of sampling ports and procedure• Set up of oil analysis testing requirements by machine• Breathers and vents selection• Filtration equipment selection• Level gauges and sight glasses selection• Flushing ports and quick-connects selection• Selects specs for reservoir construction, size, baffles and diffusers• Initial cleanliness/dryness targets• Training of lubrication technicians on proper PMs and inspections• Participates in the commissioning of new equipment during break-in and installation of lubrication hardware.Outage and Shutdown Activities• Assists in providing inspections related to lubrication (tanks, gears, bearings, etc.) during outages and shutdowns.• Participates in outage/shutdown planning and work-order scheduling activities.Warranty and Regulatory Compliance Management• Ensures that machines are lubricated in accordance with OEM warranties.• Ensures that lubricant warranties are not violated by noncompliant maintenance practices.• Ensures that warranty claims are submitted for defective lubricants and lubrication equipment.• Ensures that all lubricants and lubrication practices (including storage, containment and disposal) are in compliance with relevant government agencies and industry and standards organizations, including ISO, EPA, API, NRC and NSF.Manpower Planning, Administration, Staff Training and Certification• Writes job descriptions, defines job skills (skill standards) and defines certification requirements for maintenance employees or onsite contractor personnel working as lubrication technicians, lubricant analysts, lubrication engineers, etc.• Manages all lubrication and oil analysis direct line reports and job responsibilities, including onsite contractor personnel.• Conducts quarterly skill development workshops for lubrication technicians and analysts.• Selects and schedules onsite training programs relating to oil analysis, failure analysis, troubleshooting, lubrication best practices and contamination control.Lubrication Information Management• Supports the selection and management of lubrication software and other information technology products/ processes including data entry, oil analysis software, PdM software, lubrication scheduling software and related CMMS modules.Oil Analysis Coordination• Selects oil analysis laboratory.• Selects onsite oil analysis instruments.• Selects oil analysis software and report format.• Identifies when, how and where samples will be obtained.• Selects routine oil analysis test slate for each machine.• Sets oil analysis alarms and condemning limits.• Defines exception tests and criteria.• Defines additive reconstruction strategies.• Performs/coordinates laboratory quality assurance tests.• Provides data integration and interface to other reliability technology activities including vibration, acoustics and thermography.Failure Modes Effects Analysis (FMEA), Root Cause Failure Analysis (RCFA) and Troubleshooting• Participates in FMEA and reliability centered maintenance (RCM) planning initiatives.• Participates in RCFA activities relating to failures of grease or oil-lubricated machinery.• Develops troubleshooting templates and fault trees for common machine conditions. Trains maintenance staff on their use.Management Reporting and Performance Metrics• Defines overall lubrication program goals, budgets and plans.• Evaluates proposed lubrication capital expenditures using standard economic analysis methods.• Coordinates annual lubrication audits and benchmarking services.• Implements overall lubrication effectiveness (OLE) metrics and other key performance indicators.• Makes routine progress reports to management and maintenance staff.